September 2012

Jefferson Elementary PTA Minutes

September 20, 2012

Library, 6:30-8:30

 

Attendees: 25

Volunteer hours recorded: 100

 

 

Discussion of key topics included:

 

  1. Introduction and Thank You
    1. Attendees introduced themselves.
    2. Black families group is open to all. They are planning a number of events and activities. Next meeting is being held: Black Families Group Meeting October 9, 2012, 4-6 pm. For information contact: Jamaica Moon and Tamika Young-Diaby
    3. School governance council.

i.     Tomorrow deadline for nominations for SGC. Mandated by the state to work with the teachers and parents and principal. Review school performance. Survey families and analyze the data. Work with Maggie and the teachers to develop priorities for the school site plan. Meet monthly. During the survey meet more often. Opportunity to understand what is going on with Jefferson at a deeper level. Looking or lots of people with various interests and school philosophies to join.

  1. Eric Recognized Volunteers who helped with the events so far.
    1. Back to school BBQ—Alex Garcia Rubio, Zebiba Nuru, Rafael Baca
    2. K/1 Playdate: Lynn Deutschbauer, Elise Geltman, Anh Thu
    3. Coffee Klatsch: Ann Cockle, Patricia Mok
    4. After School Classes: Shui Wong, Walmara Caldas, Patricia Mok
    5. Newsletter: Jessica Reich
    6. Website: Valerie Kratzer, Adam rogers, Jeff Hadler, Catherine Scholar, Caryn Graves, Shoshana Berger
    7. Walkathon
      1. One of the biggest fundraisers of the year. Pledge sheets have been sent out. Day of the event we need a good 45 volunteers. For information, contact Kim Burling Winkleman
      2. Looking for a walkathon coordinator to learn the ropes as the current planners are outgoing 5th and 4th grade parents. So we need someone with young kids to help learn the event.
      3. This is one of the major events that helps to pay for the PE program or other major expenditures that the PTA pays for.
      4. Principals report
        1. Welcome to the PTA. Thank you to all for coming out. We enjoy having a large group. Please come to meetings and bring others with you. Our goal this year is to do more wide community building among our wide and diverse public school community.
        2. A number of new teachers and yard supervisors have been brought on staff. They are great additions to our community.
        3. Please fill out the parent/guardian interest form to help the principal to know ways that people may have an interest and to get involved.
        4. Meeting of the site group regarding the school addition will be happening next week. We will have a board with information and updates. When we get closer to breaking ground (in spring) we will possibly have another community meeting.
        5. After school classes
          1. PTA coordinates some terrific enrichment courses.
          2. Happy to add new classes. Some classes don’t take off right away. All classes have enough students to go out. PTA has a scholarship fund for those that do have a need.
          3. Looking to develop/upgrade the database that is used to track the kids and their courses.
          4. Looking for individuals to help with the program.
          5. Treasurers report
            1. Treasurer’s Report (see attachment)

 

  1. Roughly twice per year we have an auditor. This year we are working on addressing closing old accounts, getting signatory authority corrected to the current treasurers.
  2. Approve 2012-2013 PTA budget

i.     Eric made the motion to approve the 2012-1013 budget as presented to the PTA as per the budget column in documents attached.  Conversation ensued with attendees to understand the budget documents.

Seconded

Approved with 1 abstention (no nays)

  1. Budget amendments

i.     Eric Wells moves to have the PTA make a gift of up to of $5000 to the BUSD with the condition that it be used for Jefferson School Yard Activities Coordinator.

Seconded

Approved

ii.     Eric Wells moves to have the PTA make a one-time gift in the amount of $660 to the BUSD with the condition that it be used for Jefferson School Professional Development

Seconded

Approved

iii.     Eric Wells moves to have the PTA make a one-time increase in the total teacher stipend budget line item for 2012-13 in the amount of $2275 to be used for additional classroom setup materials and supplies for the 3 teachers that have new classrooms and the 1 support staff who has a new role.

Seconded

Approved

  1. Bylaws approval
    1. We have new bylaws approved by California PTA.
    2. Eric Wells moves to approve the Bylaws.

Seconded

Approved

  1. Halloween update
    1. Still lacking a leader but have a number of people who want to do parts. Julie Wolferding has come up with a schedule to get volunteers to get involved with specific parts of the event.
    2. School Board Candidates, Berkeley School Board: School board candidates’ forum Thursday September 27, 2012 at LeConte School. 6-8 PM.
    3. Propositions on the November Ballot—Proposition 30—covers public safety, community college and K-12 funding. Proposition 38 only covers K-12 public schools and early childhood education. Both Tax initiatives. If one of these is not passed, BUSD is expected to lose $3-4 million from the budget.
    4. Project Color: many of our core project color volunteers have graduated. New individuals are getting started. Involves kids and adults to engage in developing art in the new building space. They are also looking at starting Art in the Yard.
    5. Open discussion
    6. Announcements, upcoming events & other business
      1. Grant committee meeting, 9/28/2012
      2. Black Families Group Meeting 10/9/2012, 4:30-6 pm
      3. Crepevine fundraiser event, 10/10/2012
      4. PTA meeting, 10/11/2012
      5. Sunday Streets Berkeley Event, 10/14/2012
      6. Walkathon, 10/19/2012
      7. Halloween Fun Night, 10/26/2012

 

Meeting adjourned at 9:00 pm.